Office manager, Vilnius

CV-Online LT client - Eurasian Harm Reduction Network (EHRN) works throughout Central and Eastern Europe and Central Asia as a regional network with a mission to promote humane, evidence-based harm reduction approaches to drug use to improve health and protect human rights for individuals, communities, and society. The company is looking for an OFFICE MANAGER in Vilnius.

Job duties:

• Conduct negotiations and resolve administrative issues (office rental, communication services, utility payments, office supply procurement contracts etc.);
• Draft and amend the organization's foundation documents;
• Develop/reorganize the organization's internal document flow;
• Ensure that the draft orders, instructions, regulations and other legal documents submitted for the signature of the head of the organization comply with applicable law;
• Work on contracts with counterparties, including the following: determine the contractual relationship form; draft agreements; verify that the draft agreements submitted by counterparties comply with applicable law; resolve differences over draft agreements; ensure notary certification or state registration of certain types of agreements;
• Coordinate the processes to obtain licenses and permits required to conduct the organization's activities, preparing the necessary documents
• Coordinate the preparation of documents to ensure the safety of organization's property (liability agreements, instructions, etc.);
• Human resources, namely: ensure the legality of employees' hiring, dismissal and transfer, impose disciplinary sanctions, ensure the accuracy of labor contracts with employees, including foreigners. Coordinate the employment of foreigners, including the legalization of all required documents, support of their legalization with all relevant services (Center for Educational Quality Assessment ("Studijų kokybės vertinimo centras" or SKVC), the Employment Service and the Migration Service);
• Assist the organization's Executive Director and the Finance Manager in representing the organization's interests during the inspections by state supervisory authorities;
• Interact with lawyers to verify the validity and the correctness of the inspections' findings, process the results of inspections;
• Advise the organization's employees on various administrative matters;
• Coordinate tenders, ensure the compliance of tender documentation to the legal requirements. Advise the organization's employees on drafting the tender documents and the tender procedures.

EHRN expects qualified candidates to have the following skills and credentials:

• Higher/secondary professional education (legal, financial, human resource management, psychology);
• At least 2 years professional experience;
• Good knowledge of Lithuanian labor, administrative and financial law;
• Knowledge of law governing NGO operations in Lithuania;
• Experience of working with a large array of regulatory documents (laws, decrees, orders), monitoring of their entry into effect and their analysis, implementation of new standards in the organization;
• Knowledge of legal paperwork processing;
• Knowledge of Lithuanian (excellent written and spoken), English (written and spoken) and Russian languages (oral and written);

• Excellent problem-solving and time management skills and ability to prioritize/multi-task;
• Creativity;
• Willingness to work in an international environment;
• Experience and/OR comfort working with diverse communities (people who use drugs, sex workers, men who have sex with men, etc.).

The company offers:

• An international work environment with potential for professional development and growth;
• Good work facilities in a modern office;
• Competative remunaration package;
• Opportunity of international and regional travels and networking

Please send your CV with the position title to the email: tania.shapiro@harm-reduction.org